RFQ for Engineering Service for Marsh Road Project
Request for Qualifications for Engineering Services
The Borough of Milton is seeking proposals for Engineering Services for the Marsh Road Project. The deadline for submission for this RFQ is Monday, July 20, 2020 at 10:30 a.m. with bid opening at 11:00 a.m. Full Bid Packets can be downloaded from www.miltonpa.org; or requested via email by emailing email@example.com.
Please submit any questions regarding this RFQ by e-mail to firstname.lastname@example.org no later than July 1, 2020. The Borough of Milton will aggregate the questions it receives and will endeavor to provide all participants with email answers to those questions by July 6, 2020.
Responses to this RFQ must be received no later than 10:30 a.m. on July 20, 2020 and should be sent either by email or hard copies as described above. If submitting hard copies, you must submit two (2) originals.
The Milton Borough Council reserves the right to waive any defects, errors, omissions, mistakes, informalities, to receipt any bid or combination of bids that are deemed to be in the best interest of the Borough, and to reject any or all proposals.
ANSWERS TO COMPILED QUESTIONS
- What does the borough foresee as the schedule for this project?
Notification for the successful engineering firm to proceed would be July 23, 2020. These other items will fall into place and it will depend upon meeting at the other regulatory agencies’ requirements.
- Notice to Proceed for Design Services.
- Completion of Design Services.
- Notice to Proceed for Construction.
- Is there a budget for this project? Opinion of probable cost is approximately $2.8 Million
- Are the proposals to be a lump sum basis? Lump sums for the following categories:
- Professional service consultants
- What is the basis for consultant selection for this agreement – how are the proposals from consulting firms being scored by the reviewers? Proposals are being evaluated based on the experience shown through the resumes of those representatives that would be involved with this project. Also, working through the environmental issues with this project as well as the familiarity of PennDOT rules and regulations and use of their ECMS system.
- Are there size or content limitations on the consultant’s proposals?
- Our assumption is we would submit the following: Resumes, Technical Proposal, Price Proposal, and Organization Chart. This information would be sufficient.
- Who is on the selection committee? Chuck Beck, Jessie Novinger and Robert Benion, Esquire.
- Do the sub-consultants need to be registered business partners?
- Does the borough ordinance have design requirements for the roadway and shoulder widths in the industrial park? If not, will the consultants be following PennDOT design criteria? This entire project will be built under PennDOT’s design criteria.
- What is the width of right-of-way the borough owns on Marsh Road? Approximately 30’. What form of Legal R/W documentation does the borough have (Condemnation Plans, Deeds, Subdivision Plans, Maps, Word Documents, etc. – as opposed to beaten path)? Beaten path.
- Is the project following the existing alignment of what was Marsh Road? Yes, with the exception of the intersections of Housel’s Run Road and South Industrial Park Road. The previous plan set show the proposed road shifted to the north.
- What final right-of-way width is the borough looking to acquire for this project? Approximately 41’ Does the borough intend to acquire any additional permanent R/W width, beyond what is listed in the Ordinances or needed to support the roadway and associated features?
- Was any of the R/W from the previous plan (Belford Boulevard, Phase II R/W in Northumberland County, Recorded July 18th, 2005, Highway Map Book 9, Pages 21-47) acquired or vacated? It was never acquired by the Borough.
- There is a Utility Task in the RFQ. It is our understanding that all the utilities on the eastern section of Marsh Road were relocated previously for the ‘Belford Boulevard Project’ reconstruction. What utility involvement is anticipated on this project? It should be minimal utility impact with this project however it would be the response from the 811 PA one call system that dictates the final impact.
- It is our understanding that there are no DBE requirements on this project. Is that correct?
Any firm working on this project would have to comply with PennDOT’s practices and procedures.
- Environmental issues on this project appear to be significant with the amount of wetland encroachment with the widening of the roadway and the presence of the Eastern Spadefoot Toad and the Rough Green Snake. Has the borough made any commitments regarding the handling of mitigation for these species?
- It is apparent that the MAIDA Wetland Mitigation site is within the project area. Can that site be used for additional mitigation for this project or has the borough identified a wetland mitigation area? The existing wetland mitigation area might be an option; however it is the Borough’s understanding that this wetland is now owned by Watsontown Trucking/Patton Warehousing.
- Does the Borough anticipate the need for the amphibian control? This would be determined by Fish and Boat and/or DEP.
- Will there be an agreement to follow for construction inspection by a third party or will the design firm be eligible to enter into an agreement to perform that service, as well? It’s the Borough’s understanding that the design firm would also be eligible to perform the inspection.
- Were any previous Traffic Studies or Trip Generation Analysis completed for the anticipated future truck traffic? There was never a formal study. If so, will they be made available to the consultant for the pavement design and loading calculations for the structure? N/A
- Does West Chillisquaque have any input/stake in this project?
- Are there any existing plans available for Marsh Road including plans for construction (as-builts), materials showing existing ROW limits, roadway widths, culvert design, etc. that can be viewed by the design team?
- Has there been any studies such as surveys, traffic impact studies, and environmental studies that may have been completed by others within the project limits that may be helpful to the design team? None owned by the Borough.
- News articles available online and Borough Council Meeting minutes outline the probable construction cost of the project. Can the estimate showing the breakdown of cost be made available? We are hoping it would shed some light on the project intentions and reconstruction limits, etc. We have a total of $2.8 Million for this project – Construction is estimated at $2,510.000.00 and Engineering & Inspection $290,000.00.
- Does the Borough anticipate any public controversy with the project?
- Is it the intention for PennDOT District 3-0 to perform all the engineering reviews?
- How will the project agreement be structured? The agreement would be through the Borough but all payment requests would be processed through ECMS. Is invoicing through PennDOT’s ECMS expected?
- How many copies of the proposal should be submitted? 2
- Is there a scale for which the RFP will be judged? What percentage is qualification based and cost based? Proposals are being evaluated based on the experience shown through the resumes of those representatives that would be involved with this project. Also, working through the environmental issues with this project as well as the familiarity of PennDOT rules and regulations and use of their ECMS system.
- Does the Borough have a desired format for the submittal? Lump sums for the following categories:
- Professional service consultants
- What information would you like to see besides staff resumes and a not-to-exceed fee? History of other projects of the same magnitude and like environmental issues.
- Do you have selection or evaluation criteria available? We would like to be sure our response addresses the Borough’s needs. Proposals are being evaluated based on the experience shown through the resumes of those representatives that would be involved with this project. Also, working through the environmental issues with this project as well as the familiarity of PennDOT rules and regulations and use of their ECMS system.
- Are the limits of work the entire length of Marsh Road? Yes, from Housel’s Run Road to South Industrial Park Road. If not, can you provide defined limits?
- Is all work to be completed in accordance with PennDOT policies and procedures?
- Will the project be let through PennDOT’s ECMS system?
- Are all firms (primes and subcontractors) required to be PennDOT Business Partners?
- Is there a design budget? This is up to your firm to determine.
- Are conceptual plans for the redevelopment available? No.
Milton Community Pool Will Not Open for 2020 Season
Milton, Pa. – The Milton Community Pool will not open for the 2020 season due to the inability to complete necessary repairs on the pump house wall and identify and patch a significant leak in the diving well area because of restrictions on construction caused by the COVID-19 pandemic.
The Public Works Department was in the process of receiving quotes from multiple construction companies to complete repairs to the rear block wall of the pump house at The Milton Community Pool immediately prior to the COVID-19 regulations and restrictions. “I had received two quotes from local contractors in early March, anticipating plenty of time to get a professional masonry crew scheduled and in to complete the work prior to opening for the season,” said Sam Shaffer, Public Works Director. He added, “Right now, even if the stay-at-home order is lifted on April 30, there is no guarantee that a masonry crew will be available immediately to begin work on the project May 1”.
The necessary repairs to both the block wall and diving well are estimated to take between four and six weeks to complete. “This decision was not made without weighing all the options and careful consideration,” said Jess Novinger, Borough Manager. “There are many pieces to this puzzle in addition to the construction, like hiring seasonal staff with an uncertain opening date, seasonal staff availability due to summer make-up classes or returning to school early, fund-raising efforts postponed due to the stay-at-home order, and many other factors went into making this difficult recommendation to Council”. Milton Borough Council made a motion to accept the Borough Manager’s recommendation to not open the Milton Community Pool with a 7-3 passing vote.
“This decision was very difficult to make but necessary for not only the wellness of our residents but the maintenance of the pool. I realize many families enjoy the community pool and we will miss seeing you all and the staff this year. I look forward to a great season next year,” said Shelly Sandstrom, Borough Secretary/Treasurer, who oversaw the day-to-day operations of the pool last season.
The maintenance items will be addressed as soon as possible, and the Borough staff is looking forward to an excellent 2021 season at The Milton Community Pool. For anyone that already purchased a season pass to The Milton Community Pool the Borough will offer a full refund, if desired, or extend the pass through the 2021 season. To anyone that may have won a season pass to the Milton Community Pool, that pass will now be good for the 2021 season. The Borough apologizes for the inconvenience and disappointment this may cause the residents.
COVID-19 UPDATES BELOW
Milton is a borough in Northumberland County, Pennsylvania, on the Susquehanna River, 50 miles (80 km) north of Harrisburg. Settled in 1770, it was incorporated in 1817, and is governed by a charter that was revised in 1890. Formerly, its extensive manufacturing plants included car and woodworking machinery shops, rolling, flour, knitting, planing, and saw mills; washer, nut, and bolt works; and furniture, shoe, couch, nail, fly net, bamboo novelty, and paper-box factories. In 1900, 6,175 people lived in Milton. In 1940, 8,313 people lived here. The population was 6,650 at the 2000 census.
Milton is home to major industries that provide significant employment to the region. Those industries together with a strong commercial trade and residential properties provide an exceptional quality of life.
DECLARATION OF EMERGENCY
WHEREAS, a novel coronavirus known as ‘COVID-19’ has been declared a “public health emergency of international concern” by the U.S. Centers for Disease Control and Prevention (CDC); and
WHEREAS, the President of the United States, Donald Trump, has declared a National Emergency under the Stafford Act; and
WHEREAS, through a Proclamation of Disaster Emergency by Pennsylvania Governor Tom Wolf, the Pennsylvania Department of Health declared COVID-19 a public health emergency; and
WHEREAS, COVID-19 has the potential to place the Milton Borough in a significant public health emergency; and
WHEREAS, the COVID-19 has the potential to endanger the health, safety and welfare of a substantial number of persons residing in Milton Borough and threatens to create problems greater in scope than the Milton Borough may be able to resolve; and
WHEREAS, emergency management measures are required to reduce the severity of such disaster and to protect the health, safety and welfare of affected residents and businesses in Milton; and
WHEREAS, this threat of imminent disaster and emergency has the potential to cause significant adverse impacts upon the population, schools, businesses, local government services and others throughout Milton;
NOW, THEREFORE, the Mayor of Milton Borough, pursuant to the provisions of Section 7501 of the Pennsylvania Emergency Management Services Code, (35 PA C.S., Section 7501), as amended, and Pennsylvania Borough Code Book Ch. 10A 8 § 10A07 do hereby declare the existence of an emergency in Milton Borough;
FURTHER, I direct the Borough Manager and Chief of Police or their designee to coordinate the activities of the emergency response, to take all appropriate actions needed to alleviate the effects of this emergency, to aid in the restoration of normal daily proceedings, and to take any other emergency response action deemed necessary to respond to this emergency.
STILL FURTHER, we authorize officials of Milton Borough to act as necessary to meet the current exigencies of this emergency, namely: by the employment of temporary workers, by the rental of equipment, by the purchase of supplies and materials, and by entering into such contracts and agreements for the performance of public work as may be required to meet the emergency, all without regard to those time-consuming procedures and formalities normally prescribed by law, mandatory constitutional requirements excepted.
This Declaration shall take effect immediately and shall extend indefinitely until such time that the Mayor or Borough Council deems it appropriate to rescind.